How to Register a Business in Ontario: A Quick Guide for Freelancers

Starting a business in Ontario is straightforward, but there are a few steps you need to get right. Here’s a quick guide for freelancers and small business owners in the Paris, Ontario and Brantford area.

Step 1: Choose your business structure

Sole proprietorship: The simplest option. You operate under your own name or a registered business name. Costs about $60 to register with the Ontario government.

Corporation: A separate legal entity. More complex and expensive to set up (typically $300+), but offers liability protection and potential tax advantages. Best for businesses earning $50K+ annually.

Most freelancers start as sole proprietors and incorporate later if needed.

Step 2: Register your business name

If you’re operating under any name other than your legal name, you need to register it. You can do this online through the Ontario government’s ServiceOntario website. The registration lasts 5 years and costs approximately $60.

Step 3: Get a business address

Your business registration requires a physical address (not a P.O. box). If you work from home and don’t want your home address on public records, a virtual office membership gives you a commercial address at 100 Dundas Street East, Paris, Ontario for just $50/month.

Step 4: Register for HST

If your business earns more than $30,000 in any four consecutive calendar quarters, you must register for and charge HST (13% in Ontario). Even below that threshold, voluntary registration lets you claim input tax credits on business expenses — including your coworking membership.

Step 5: Set up your workspace

Whether you need a private office for client meetings, a dedicated desk for daily work, or just a professional address, The Paris Collective in downtown Paris, Ontario has flexible options starting from $50/month. Just 10 minutes from Brantford with free parking and 24/7 access.

Note: This is general guidance, not legal advice. Consult a business lawyer or accountant for advice specific to your situation.